Trip Information

Our Nepal tours and treks are operated with a minimum of two participants. Our groups tend to be an international mix of people from different walks of life, and are experienced in handling families with children.

Our treks and tours are managed by a professional team of friendly guides. We provide a trip leader for groups of six or more. Porters carry all equipment and duffels/rucksacks. Your daypack with water bottle, rain-gear, camera and other small items you might need on the trail is all you carry during the day's walk. The crew are well-equipped and are all insured.

Food on treks, we try authentic local cuisine as well as Western style dishes: happily, lodge-owners have modified their menus to cater to Western palates. Bottled water, though available in some places, is not environment-friendly. Boiled/filtered water is provided at mealtimes, when you should refill your water bottle. In some of the places a New Zealand company has setup a Safe Drinking Water Station, were you can buy water, which is as it sounds "safe".

Hotel Selection
Our Nepal trips offer exceptional value, reflected in our choice of excellent economy hotels – simple, well-run establishments offer clean and comfortable accommodations in a peaceful garden setting. In Kathmandu we use International Guest House and in Pokhara Hotel Snowland. On trips to Chitwan, as all lodges inside the park are closed, we use Island Jungle Resort, on the outskirt of the forest at Sauraha. We may use similar hotels in case of unavailability.

If you would like to use a hotel of your preference or upgrade to standard or deluxe category hotels, please do feel free to email use, we'll be glad to quote you prices based on the hotels of your choice; where in most cases we are able to offer a substantial discount on the hotel's published tariff.

Cost Info
The trip cost quoted is the cost per person to join our trips and 
includes:

  • Hotels: Accommodation in Kathmandu / Pokhara on twin-sharing, bed & breakfast basis (incl. tax)
  • Trekking: accommodation in twin-sharing basis in local lodges, all meals (breakfast, lunch, & dinner), services of trek crew (guide, porters)
  • Chitwan: All meals and lodge accommodations on twin-sharing basis, all wildlife activities (incl. elephant-back safari, canoeing, bird watching & nature walk).
  • Tours/Transfers/Flights: All guided sightseeing tours, land transfers, and internal flights as indicated on itinerary.
  • Permits & Entry Fees: All applicable permits and entry fees, including trekking permits, ACAP/National Park entry fees, and entry fees on sightseeing tours.
  • Trip Leader: We provide a trip leader on groups of six or more. A trip leader can be provided upon request for smaller groups, upon additional cost.

Not included in the cost are:

  • Meals: other than mentioned in the itinerary
  • Personal clothing & equipment: (upon confirmation of your trip you'll receive a copy of clothing & necessity checklist of items we recommend you to bring, items you can hire/purchase locally are indicated).
  • Personal expenses: bottled / alcoholic beverages, and tips to the crew.
  • Insurance: We strongly recommend that all trip participants be covered by their own personal insurance that also covers emergency evacuation. (Seeinsurance & Liability below).
  • Other unforeseen expenses: that may arise due to factors beyond our control, like bad weather or flight cancellations.
  • Nepal Visa Fee

Trekking Permits & Entry Fees
Foreigners wishing to travel in semi-restricted areas have to obtain a trekking permit from the Dept. of Immigration. This does not apply to the popular trekking regions of Annapurna, Everest, & Lang-Helambu. Trekkers entering National Parks / Conservation Areas must pay applicable entry fees. Trekking permit and entry fees, if applicable, are included in the trek cost. We will obtain your trek / ACAP entry permit if required.

Insurance & Liability
We do not provide insurance; participants must be covered with a comprehensive travel insurance policy that includes emergency evacuation. We cannot be held responsible for any changes in the itineraries, flights, or accommodations from causes beyond our control, including but not limited to natural, technical, and political factors. While we will do our utmost to make your journey safe and comfortable, you travel at your own risk at all times. You will be asked to sign an assumption and release of risk form at the pre-departure briefing.

How to Book
To book (a) space(s) on a trek, please fill out and submit the booking form. You will immediately receive notification of the status of your booking. A booking deposit of US$100 per person is required to confirm a booking. Upon receipt of your deposit, we will send you a confirmation invoice and pre-departure information including a clothing/ necessities list & detailed trek itinerary. Balance payment is due 60 days prior to trip commencement. 
Payments can be made by telex transfer, bank draft, or crossed check drawn in favor of Encounter Karma. We accept major credit cards; you should email us a signed authorization with your card number, expiry date and amount. 
Cancellations should be made in writing or in person at least 3 days before trip departure. The following cancellation charges will apply: 
- 7 days before trip commencement...........................US$100
- 3-6 days before trip commencement........................30% of Trip
- Less than 72 hours before commencement...............No Refund

Grade: Moderate | 15 Days
Grade: Easy | 6 Days